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CBIC Calendar System
Reserve time with our magnets, Zero-T training room, Conference Rooms, and more:
Register Here: for access to the calendar.
Login: if you already have an account. |
Welcome to the CBIC Calendar System:
Following is the full description that is involved with reserving time with any of the magnets, the Zero-T training room, the Broad Basement Conference Room, or time with the animal tech.
1. Register - The first step in the process is to REGISTER. Here, you will fill out the usual, Name, UserID and password as well as which calendars you wish to have scheduling access. Upon approval of your request, you will have access to all calendars for viewing, but will only be able to schedule on your requested calendars.
After filling out the form and clicking the submit button, a submission notification will appear on the screen. An email will be sent to the Center Administrator for approval. You will also receive an acknowledgment email with a billing profile link. In order to proceed in reserving time on any of the four magnets you will need to fill out and submit the billing form.
2. Billing Profile - Clicking on the email link will bring up the Billing Profile form. This is the information that will be kept on file as your "permanent" billing information. It includes the ability to add new PI and POETA information on the fly to the drop down list. You will have the option to change any of this information during times when you are booking specific events.
Once you have clicked on the "Submit Form" button, a printable version will be displayed on the screen. Please print out the form, have your Principal Investigator (PI) sign it, and return the form to the Center Administrator (Mary Martin).
3. Approval - Once a completed Billing Profile has been submitted to the CBIC Administrator, and your registration request has been approved, you will receive an approval email. In the email there will be a link to the LOGIN screen as well as a link to a short SAFETY QUIZ (this quiz is only required if you will be reserving time on any of the four magnets).
4. Safety Quiz - When taking the safety quiz a score of 16 out of 20 or better is required to pass. After submission a pass or fail notification will appear. The CBIC Administrator will be notified of the results. If you have not passed the quiz you will need to contact the CBIC Administrator to sign up for a safety training class prior to use of the magnets.
5. Login - Logging in will bring you into the Calendar system. On the left-hand side of the page is a drop down menu that lists all of the calendars in the system. Please click on the "+" sign that is located at the top right-hand corner of the specific date you would like to reserve time. This calendar has the ability to book events, in multiple ways (ie: repeating events, etc.). The initial screen is best used for single date events, but there are also screens for simple and advanced reservation features. Click on the SAVE button to go to the EVENT BILLING screen. Once an event is booked, you will be able to edit it later at any time.
6. Event Billing - Your BILLING PROFILE form will display the information you originally entered. You may change info to reflect specifics of a particular event. You also have the option to save the event info as the default profile. As with the BILLING PROFILE form, you will be able to add a new PI and/or POETA number. If you enter new billing information you will have to print out the form, have your PI sign it, and return to the Center Administrator. The CBIC administrator will also receive an email alerting her that an event has been booked and that an EVENT BILLING form has been filled out. Clicking on the CLOSE button will bring you back to the calendar page you're logged into.
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